Efficient and secure teleworking in the cloud (starter’s guide)

Efficiënt en veilig telewerken in de cloud (startersgids)

In the fight against the coronavirus, strict measures were stepped up. Stores had to close several times, restaurants and cafes disappeared from the streets. 

In addition, many companies were forced to telecommute. An unusual test that had to be rolled out quickly. No mean feat, because until recently a lot of companies had no experience with remote working.

There is no doubt that the corona crisis has caused the digital transformation of companies to accelerate. Rapid adaptation is therefore of great importance. Falling behind is not an option. 

Would you like to know how to handle this in the best possible way? That’s right, because in this blog article we explain how you can telecommute efficiently and safely. Little tip: the cloud is in between.

The role of the cloud

If you have a portable laptop, commuting between the two is no problem at all. If, on the other hand, you have a fixed (desktop) computer, this is less obvious. Fortunately, the cloud can provide a virtual solution.

With a cloud solution, employees can access their documents and data anytime, anywhere, without limitations on storage space. 

With the right IT infrastructure, remote working need not be a bottleneck. Your workplace is no longer limited to your spot at the office, and you have all the business applications at hand whenever you want them.

(Tele)work in the cloud is not only convenient, but above all also safe. Do you keep all your data and documents on a hard drive? Then you can hope that you never lose your laptop. A lost laptop means lost data. 

A cloud solution offers more security in such situations. Your data is stored in the cloud, which means that you can always access it, no matter what happens to your devices. 

In fact, you can remotely erase data from lost laptops to prevent them from falling into the wrong hands and being misused. The same applies in case your laptop crashes. Unfortunately, you have no guarantee that your documents will be preserved. 

So whoever says efficient and secure teleworking, says the cloud. Small or large, it doesn’t matter how many employees you have under your roof. Everyone is using it. Whether it’s a fixed cloud environment or not.

The advantages of teleworking

Being able to work from home offers a lot of benefits. Both for the employee, and for the employer. Provided, at least, that work can be done efficiently and safely.

The advantages of teleworking for employees

#1 You don’t have to commute between the office and your place of residence 

One of the biggest benefits of telecommuting, is that you don’t have to move yourself between your home and workplace. You no longer have to join the traffic jam in the morning, which means you lose less valuable time. 

Moreover, you experience less stress and time pressure when you don’t have to commute. Finally, you also save quite a bit of money. Just think about the cost of gasoline or a ticket for public transportation.

#2 Teleworking ensures a better work-life balance

If you work from the office, you are bound to the office hours. If you work from home, you are more in control. In consultation with your manager you can then arrange your own time

The advantage? You can work when you are most productive. For some that is early in the morning, for others in the afternoon.

Moreover, you can take the usual breaks that you usually take with the whole team earlier, so that there is still time to quickly pick up the children from school or go shopping in between. 

Any lost working time can easily be made up in the evening. In short: teleworking facilitates the combination of your private life and your work.

#3 You can work focused and undisturbed 

Several studies have shown that hours worked at home are spent more efficiently compared to hours worked at the office. This is logical, because you are also less disturbed

After all, there are no colleagues around to ask you questions, and you don’t have to participate in the morally obligatory conversations at the coffee machine. The result? You are less likely to lose focus, and you can work more concentrated. Especially when you turn off your mailbox or phone for a moment, this works particularly efficiently.

The benefits of telecommuting for employers

#1 You save on all kinds of costs

Not only as an employee, but also as an employer you save on all kinds of costs. The more employees who work remotely, the less office space you have to offer. So you can easily rent or buy a smaller building

In addition, employees no longer use the car or public transportation to come to work, so you can eliminate the cost of commuting.

#2 You are seen as a modern and innovative employer

A healthy work-life balance is priority number one for many employees. As an employer, it is therefore essential to pay attention to this. 

Initiatives such as flexible working hours and the possibility of mobile working certainly contribute to this. It’s a win-win. By offering your employees the flexibility they crave, they will be more productive in the first place. 

In addition, satisfied employees will be less likely to think that the grass is greener on the other side. Finally, you’ll quickly be considered an attractive company when you give employees the flexibility to telecommute.

#3 Telecommuting reduces absenteeism

By allowing your employees to telecommute, you lower the threshold for them to continue working in case of trivial health issues like a cold. After all, your employees are more at ease at home.

It can also be worthwhile for employees with a work-limiting disability to be able to work remotely. Think of employees with a broken leg. Provided they have an office job, they can work perfectly from home. 

Must-have tools for teleworking

#1 Microsoft Teams 

The impact of working from home on your internal business communication is huge. No more conversations at the coffee machine, and no more physical meetings. Emailing is slow, sending a carrier pigeon even slower. 

The solution to this? Microsoft Teams. In many companies Microsoft Teams is known as a Skype variant that allows you to share the latest news or the hottest vacation stories with colleagues, but the platform is capable of much more. 

In fact, Microsoft Teams is the tool to optimize your business communication. Collaborate closely with a group of people or organize chats by topic? Teams does it all.

Teams also allows you to set up a video conference in no time at all, which brings a host of advantages. First of all, you’ll lose less time since all parties can participate directly via the laptop.

Finally, via the Teams Store you can easily and quickly add applications to your Microsoft Teams environment. Think for example of Microsoft Planner or Adobe Sign. In just one click, you’ll create a work environment tailored to your project. 

#2 Desktop as a Service

Desktop as a Service is a virtual workplace solution, where you log into your desktop from the cloud. Anywhere, and on any device. Your workplace is no longer limited to the location of your desktop and you have all the business applications at hand wherever you are. 

This virtual workplace solution also offers many advantages over a traditional PC environment. First of all, it relieves your IT department. The integration is a lot easier, and the system requires less maintenance.

Conclusion

If you want your employees to telecommute efficiently and securely, opt for a migration of your IT systems to the cloud. You no longer have to take into account the economic life expectancy of your hardware, nor do you have to worry about a lack of storage space. 

Moving your business to the cloud is a crucial intervention, however. After all, you are moving the beating heart of your organization. Good planning and guidance is indispensable. 

As a specialized IT company, we at ASPEX have been assisting companies with the migration of their systems to the cloud for over 15 years. So feel free to contact us if you are interested in one of our cloud solutions

Also, if you have any questions or comments about this blog article, please feel free to contact us. We will be happy to assist you!

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